Digitization

Converting physical file rooms to electronic data.

Digitization - A first step to digital transformation.

Converting paper-based records into electronic documents can yield tremendous benefits by reducing physical records storage requirements, streamlining access and distribution of information across an organization, and reducing records management costs. Physical storage needs can prevent a company with a brick-and-mortar location from making the switch to a virtual workplace that would save them thousands of dollars each month on lease expenses alone.

Paper documents are also subject to security concerns since it can be difficult to track who is accessing them and to ensure that they are handled and destroyed properly. Electronic records can be integrated to any modern system and secure, encrypted, electronically managed with version control, searchable and transferable globally, has never been so strong.

Our digitization project

We take the burden of record management off of the company by providing document conversion services that improve organizational efficiency, protect sensitive information through encryption, and reduce physical record storage requirements. Our experience in the field and trained staff will ensure clients that their documents are handled properly and with appropriate security. The organization will add value by saving Canadian businesses thousands of dollars in occupancy costs, enabling faster search and retrieval, and providing anytime, anywhere reliable access to documents. Digitizer recognizes that not all documents require the same level of security and will enable its clients to customize who has access to which documents.

Digitization process

Digitization process will include following stages from converting the manual file rooms to Digital file room, uploading digital data to electronic data management system in cloud storage, converting raw data to detailed analytical reports to support management decision making and providing document retention plan in legal compliance and providing secured document shredding service in accordance with environmentally friendly practices.

Digitization step wise approach

Digitizing is the process of converting analog information, such as a physical document or a sound wave, into a digital format that can be stored on a computer or other digital device. The process involves sampling the analog signal at regular intervals and converting the samples into a numerical representation that can be stored and processed by a computer. Digitizing allows information to be easily shared and edited and can also make it easier to store and access large amounts of data. For Example, Augmenting customer care with chatbots, phone trees, or online knowledge bases. Automating software training, accounting, marketing, or other business functions. Implementing AI and machine learning to handle decision-making.

Digitizer provides a service to upload the digital record to EDMS system in cloud storage and make record available globally. Digitizer solution shall provide physical storage of record as per applicable retention of records laws and internal polices of your organization. The Digitizer filing rooms are secure, insured and protected. You can free-up valuable real estate and staff by moving boxes and files to Digitizer physical storage facility without sacrificing visibility.

information assets. And client shall have rapid access to high-activity files using our Open Shelf File Storage solution.

Digitizer shall provide data driven culture to the organization by converting, cleansing, and structuring data into a usable format that can be analyzed to support decision making processes, and to propel the growth of an organization. Data holds the potential to directly affect an organization’s efficiency and its bottom line. It plays a crucial role in understanding customer behavior, internal processes, and industry trends. While every organization has the ability to collect an immense amount of data, the challenge is to ensure that this is the transformation process generates data models which are then converted to metrics, dashboards and reports which enable organizations to achieve specific goals. The metrics and key performance indicators help businesses quantify their efforts and analyze their progress.

Key deliverables

  • Making Searchable

    Pair text with an image to focus on your chosen product, collection, or blog post. Add details on availability, style, or even provide a review.

  • 24/7 Global Access

    Pair text with an image to focus on your chosen product, collection, or blog post. Add details on availability, style, or even provide a review.

  • Creating relationship

    Pair text with an image to focus on your chosen product, collection, or blog post. Add details on availability, style, or even provide a review.

NaN -Infinity